How to organise an office whip-round without losing your lunch break

‍How to organise an office whip-round without losing your lunch break

A simple, stress-free way to manage leaving gifts at work

Leaving gifts should be about saying thank you and good luck not about chasing colleagues, tracking payments or doing mental maths at your desk. Yet for many people, organising an office whip-round quickly turns into unpaid admin squeezed into a lunch break. There is a better way.

Why office whip-rounds so often go wrong

If you’ve ever organised a leaving collection at work, this will sound familiar:
Sending multiple reminder messages
Keeping track of who’s paid and who hasn’t
Handling cash or transfers
Working out fees, shortfalls or missing amounts
Rushing to sort it all before the leaving card is signed

What should be a thoughtful gesture can easily become stressful especially when you’re doing it alongside your actual job.

What’s the easiest way to organise a leaving gift at work?

The easiest way to manage an office leaving gift is with one shared online collection link that everyone can use. GiftRound allows teams to organise whip-rounds quickly and fairly without the admin headaches that usually come with them. Instead of chasing people individually, everything happens in one place: clearly, simply and on your terms.

How GiftRound makes office leaving gifts simple

GiftRound is designed specifically for group gifting at work, where time and clarity matter.
With GiftRound, you get:

• One simple link to share with the team
• Easy contributions from everyone, wherever they are
• 100% of the money goes to the gift: no fees from start to finish
• Set up in minutes, sorted before your lunch break ends

No spreadsheets.
No awkward follow-ups.
No confusion.

A fairer way to run a whip-round

One of the biggest frustrations with workplace collections is uncertainty around fees and deductions.
GiftRound is fully fee-free, not just “free to start”

• No platform fees
• No hidden charges
• No tips deducted
• No paywalls to unlock features

That means every penny your team contributes goes directly to the leaving gift, exactly as intended.

Perfect for all kinds of workplace send-offs

GiftRound works whether someone is:

Leaving for a new role
Retiring after years with the team
Heading off on a career break or new adventure
Finishing a contract or placement

Whatever the occasion, GiftRound helps teams give a send-off that feels thoughtful, organised, and fair without unnecessary effort.

‍Why digital group gifting works better at work

Modern teams aren’t always in the same place, on the same schedule, or even in the same time zone.

Digital group gifting means:
Remote and hybrid colleagues can take part
No reliance on cash
No pressure to contribute immediately
A clear, inclusive process for everyone

It’s a practical solution that reflects how people actually work today.

‍Frequently asked questions 

How do you organise a leaving collection at work? The simplest way is to use a single online group collection link. This avoids chasing payments and keeps everything in one place.

Is it okay to do a digital whip-round? Yes. Digital whip-rounds are now common in workplaces, especially for remote or hybrid teams, and are often more inclusive and easier to manage.

Are there fees on office collections? Many platforms include hidden fees or deductions. GiftRound is completely fee-free, so the full amount goes to the gift without any charges for organisers, contributors or recipients.

How long does it take to set up a leaving collection? With GiftRound, it takes just a few minutes to set up and share a collection.

Because a proper send-off shouldn’t feel like hard work

Leaving gifts are about appreciation, not admin. GiftRound helps teams focus on what matters, celebrating the person, while keeping the process simple, fair, and stress-free.
Manage the office whip-round without losing the plot.
Or your lunch break.